Educational Sessions 2011

Educational Sessions

Pre-Conference Workshop: Understanding Network Science
Andy Shaindlin, Alumni Futures

Everyone talks about "networking" – we plan and go to networking events, we tell students and alumni about the importance of networking, and of course, we participate in online and real-world social networks. But do we really know what a "network" is? The developing field of network science shows us how groups of people (such as alumni, donors and students) are structured, and more importantly, how understanding that structure can help us achieve important goals. Recognizing how networks work helps us engage audience members in our mission, generate awareness for our institutions' needs, and reveals connections that make our communications and solicitations more effective. This 2-hour interactive workshop explains in plain English the components of human networks, and shows how understanding these structures helps advancement professionals use social media, events, and databases more effectively.

You will learn:

  • Why weak network ties are more valuable than strong ones
  • The truth about "six degrees of separation”
  • The single characteristic that makes bigger networks "more valuable” to an individual
  • Whether it’s true that humans can really only have 150 close connections
  • How people spend most of their time on Facebook, and why it matters, and
  • The best books and articles for extending your knowledge of this important topic

Empowering Volunteers as Effective Advancement Ambassadors
Marcy Heim, The Artful Asker LLC

Our board members and volunteers can serve as extensions of our advancement offices and provide invaluable assistance in creating and expanding relationships with alumni, donors and friends on behalf of our colleges. Join Marcy Heim in a trip around The Artful Asker Cycle of Successful Relationships™ and embrace both the mindset and action steps volunteers can take to productively assist the advancement team and feel great about their service.

Web and Social Media Strategies: The Why and How. . .to be Awesome! – Part I
Max Spiegel, Web and Social Media Specialist, College of Agricultural Sciences, Penn State University

Your college or university has the best programs and people. Do you want to tell the world that you’re better than the rest? This two-part session will explore the most important web and social media best practices and standards. We will break down web strategies and social media into fundamental pieces and show how they relate to the real world. You can implement the concepts presented in this presentation and see an immediate return on your investment. Make sure that everything you do has a sprinkle of "awesome” in it!

Managing a Development Staff
Scott Cooksey, Associate Vice Chancellor, Institutional Advancement, Texas Tech University
Keith Oakley, Executive Director of College Advancement, College of Agriculture and Life Sciences, North Carolina State University
Bill Sheets, Assistant Vice President of Planned Giving, Colorado State University

Knowing what is expected of managers and of those being managed makes a team stronger and more successful. Listen as a panel of Senior Development managers discuss the ins and outs of managing a fundraising staff. This session is perfect for those that currently manage fund-raising staff and those that strive to be managers in the future.

Straight from the Horse’s Mouth – High School Visit Programs
Rachel Bobbitt, Coordinator of Student Programs, College of Agricultural Sciences & Natural Resources, Texas Tech University
Lori Dudley, Coordinator of Student Development, College of Agricultural Sciences & Natural Resources, Texas Tech University

Current students are heavily involved in the college’s and university’s activities, and thus are the perfect people to tell prospective new students and their families about the opportunities that your college offers. High school career days, job fairs, class presentations, and club meetings are perfect venues for prospective students to find out about admissions requirements, financial aid opportunities, and what it is like to be a member of your college family – straight from the horse’s mouth. In this workshop you will learn about the high school visit program at Texas Tech University, and how you can implement one into your college’s recruiting plan.

Volunteer Management – Gifts of Time and Treasure
W. Scott Troutman, Executive Director, College of Agriculture and Life Sciences Alumni and Friends Society, North Carolina State University

Volunteers are vital to an alumni organization. To work with your volunteers to accomplish goals, you need to be able to manage them successfully. This session, including a panel of seasoned volunteers, will help you understand the reasons why volunteers are so important and the skills behind recruitment, retention and recognition.

Web and Social Media Strategies: The Why and How. . .to be Awesome!--Part II
Chris More, Associate Director of Web, Communications, College of Agricultural Sciences, Penn State University
Max Spiegel, Web and Social Media Specialist, College of Agricultural Sciences, Penn State University

Attendance in Part I is not required for this session. Your college or university has the best programs and people. Do you want to tell the world that you’re better than the rest? This two-part session will explore the most important web and social media best practices and standards. We will break down web strategies and social media into fundamental pieces and show how they relate to the real world. You can implement the concepts presented in this presentation and see an immediate return on your investment. Make sure that everything you do has a sprinkle of "awesome” in it!

Major Gift Mastermind Magic
Marcy Heim, The Artful Asker LLC

This session will focus on achieving better results with your major givers. It will focus on defining your prospect portfolio, writing action plans and determining factors needed for a major gift ask.

The New Enrollment Management Funnel – Attracting and Retaining Non-traditional Learners
Dr. Matt Baker, Dean, University College, Texas Tech University
Michele Moskos, Marketing Director, University College

The traditional marketing and recruitment efforts no longer work. You can no longer "throw things against a wall” and hope they "stick.” Marketing and communications efforts must be strategic and must not cease once a student is admitted. Learn how Texas Tech’s University College has implemented a comprehensive enrollment management funnel that has helped streamline and automate recruitment and retention efforts.

Assimilating and Preparing Volunteer Leadership
Jay Killough, Director of University Career Services, Texas Tech University

According to Tom Rath and Barry Conchie, authors of Strengths Based Leadership, "The most effective leaders are always investing in strengths.” Do you get to do what you do best every day as a volunteer? This session is geared toward learning steps in intrapersonal development and leadership talents from an emphasis of building on your natural talents and strengths from Gallup’s StrengthsQuest program. Seminar content is based on more than forty years of research and over two million psychological interviews conducted by The Gallup Organization.

Technology Show and Tell: "Doodle. Wiggio. Prezi. There’s an App for That!
Tina Veal, Director of Alumni Relations, College of Agricultural, Consumer and Environmental Sciences, University of Illinois

What does it all mean? Participants in this interactive "show and tell” workshop can expect to learn from panelists about free or low cost online tools which will allow them to do their work more efficiently (and maybe learn a few new terms along the way!). Come prepared to share details of your favorite online resource and learn about a few new resources. Note: this session is designed for experienced internet users and is not intended to focus on social media.

Creating Award-Winning Marketing and Communications Tools for Your College
Jillian Stevenson, Associate Director of Communications and Alumni Relations, College of Agricultural Sciences, Penn State University

Learn what it takes to create award-winning publications or electronic media (including websites, electronic newsletters, animation, and podcasts). Select recipients of past and current NAADA Publication and Project Awards will present the ins and outs of the purpose, design, production, budget, and distribution of their products. Feel free to bring copies of your college publications to share with the group as well.

How We Stack Up With Our Peers
Keith Barber, Vice President of External Affairs & Advancement, Abraham Baldwin Agricultural College

This session will compare the techniques and staff resources used by some of the most successful higher education development shops with agriculture colleges. Helpful tips will be discussed for your college to achieve greatness.

A Case Study for Aligning the Stars – How All Advancement Areas are Critical to Implementing Strategic, College-wide Change
Jay Bell, Associate Dean of Academic Programs & Faculty Affairs, College of Food, Agricultural and Natural Resource Sciences, University of Minnesota

Undergraduate education is often a critical flashpoint, especially given the myriad of internal and external stakeholders with vested interests. The College of Food, Agricultural and Natural Resource Sciences has engaged in a significant, college-wide strategic planning process for undergraduate education over the last three years. Sparked by changing demographic trends, shifting university priorities, and emerging opportunities, the effort has focused on how to better prepare students for success given evolving workforce realities and the needs of employers, stakeholders, and our local and global communities. The strategic plan has not been without controversy. This session focuses on how a team-based advancement approach navigated the complex change process to align the stars and make it all possible – including managing internal and external communications, involving alumni and employers, working with current and prospective students, and reframing work with donors.

How Your Volunteers Can Reach For the Sky
Bobby Gaffney, Volunteer, University of Kentucky

In this session we are going to discuss volunteers, and why they are vital to all organizations and the events that they help host. As volunteers we need to know the characteristics of an effective volunteer and the role we play in different organizations activities. We will discuss how volunteers are recruited, trained and selected at our different universities and how they can enhance our alumni organizations. We will discuss the major activities from our different schools, (that we will have copies of) and how we play a part in the activity from planning to recognition.

ACTIONS (Alumni Connecting To Involved and Outstanding New Students)
Keith Barber, Vice President of External Affairs and Advancement, Abraham Baldwin Agricultural College

Recruitment is the life blood for any organization, and our colleges and universities are not exceptions. In these challenging economic times, how can you be efficient and maximize the return on your recruitment dollar? One critical key is an effective network of alumni volunteers. This session will use Abraham Baldwin Agricultural College’s ACTIONS Team to explore efforts to recruit, equip and engage a network of alumni volunteers to help in the student recruitment process. ACTIONS (Alumni Connecting To Interested and Outstanding New Students) is the alumni-based student recruiting effort designed to train and equip volunteers to identify and attract academically talented and engaged students to ABAC. All NAADA tracks will benefit from this engagement strategy.

Growing Grassroots II - Using Your Brand, and Your Base, to Secure Your Funds
Mary Wirth, Director of College Relations and Communications, College of Agricultural Sciences, Penn State University

With current economic challenges and intense competition for public funds, it is more important than ever for organizations to advance brand recognition with target audiences and engage stakeholders. The Penn State College of Agricultural Sciences invested in improving communications and marketing initiatives with much success, but there exists significant unrealized opportunities within Extension to capitalize on this effort. This session will review Extension’s uniqueness and brand identity and discuss methods to enhance brand recognition with key audiences. It will also include strategies to effectively engage college stakeholders (alumni, donors, industry representatives, and students) in an effort to strengthen that brand while seeking funding support for agricultural extension and research programs. This is a follow-up to last year’s advocacy session.

Annual Fund to Major Gift
Scott Self, Director of Development, Whitacre College of Engineering, Texas Tech University

One of the hardest jobs of a development officer is moving a long-time fund donor to a major gift. This session will explore techniques that will engage donors to move that annual fund donation to a major contribution.

Career Services – Utilizing Technology to Enhance Career Services
Adam L. Cahill, Career Development Coordinator, The Ohio State University
Jared Lay, Assistant Director of University Career Services, Texas Tech University

Getting more done with less is an ever increasing task in Career Services, especially in a less than optimal economic time. Do you really have the time to meet with every student to help them develop their career goals and options? Is it possible to develop a blanket career guide for every student when you have a small budget or even a large one at the college or university level? From texting to snail mail with video resumes and job search sites in between, come learn what you can do to make every student interaction (whether direct or not) unique and impactful with the help and utilization of technology.

The True Truth on Trust
Jake Worcester, Vice President, Peaksol

How to Give it, Get it and Grow it. Building trust is the role of every leader. Trust is what drives leadership, drives communication and drives success. Do you know how to build lasting relationships? Have you ever wondered how to be a more effective communicator? They key to most of these answers lies in your "Trust Factor.” In this session we will learn the TRUE TRUTH on TRUST. Specifically we will discuss:

  • Understand the meaning and importance of trust
  • Identify barriers of trust (both personally & professionally)
  • Look at characteristics & consequences of high and low trust
  • Learn the three main components to building trust and how you rate in each category
  • Learn how to give, get and grow trust

Beg, Borrow and Steal Sessions
Building on a NAADA tradition, this year’s conference again provides a session for idea sharing. The session facilitator will frame the discussion with a few topics of interest or in some cases a specific issue. However, this time is designated for advancement professionals, new and experienced alike, to share ideas or issues and solicit the group for assistance. Please come ready to discuss pressing topics of interest and learn the best practices that you can apply at your institution.

Alumni Track
Facilitator: Cathy Herren Carr

Communications Track
Facilitator: Jillian Stevenson

Development Track
Facilitator: Rhodes Logan

Student Professional Track
Facilitator: Pat R. Whittington

Volunteer Track
Facilitator: Dan Kennedy

Generations at Work
Jake Worcester, Vice President, Peaksol

Generations at Work – dealing with the generation mix in today’s workforce. Research is showing us that generation gaps in the workforce are growing further and further apart. By now, many managers have learned the art of managing the generation X employee but few have learned how to tolerate the generation Y employee. In order for businesses to succeed in the new economy they must be willing to meet the needs of different generations and give up on the one-size-fits-all employment practices. We work hard to understand the issues facing the generation X and Y employees as well as the frustrations boomers have with the generation mix. Our organization works extensively with all generations and will help you to understand your role in this new talent war. We are a generation laboratory of sorts employing trainers and facilitators from all three generations. We seek to help organizations find the commonalities as well as to value the differences that each unique generation brings.

Specifically we will discuss:

  • How to identify generation gaps in the workplace
  • Misconceptions of Generation X & Y
  • How to identify, attract and retain "talent”
  • Specific tactics in communicating across generation lines
  • Incorporating Xers and Yers into your company culture
  • Management pitfalls
  • Strategies for attracting new "talent”
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